Information regarding who is authorised to request payments are made to students using an MA1 Form, and who is authorised to request scholarships for tuition fees using an FA1 Form, or a reduction in fees charged using a Form R.
Who is an Authorised Signatory in your School or Service?
The Authorised Signatory list can be found here.
MA1 Form used to authorise one-off lump sum payments, or regular monthly maintenance payments, for one or multiple students (Funding).
MA1 Payment Amendment Form used to notify the Funding Team of a change to an existing award (Funding)
FA1 Form used to authorise scholarships for tuition fees including reductions for mitigating circumstances (Fees)
FA1 Amendment Form - used to notify the Fees Team of a change in value of an existing fee scholarship (Fees)
FA1 Reversal Form - used to notify the Fees Team of a fees scholarship that needs to be completely removed from a student record (Fees)
Form Z used to authorise cancelled fees due to block funding (Fees)
Form R - used to authorise pro-rata reduction of fees (Fees)
How to add an Authorised Signatory
The Faculty Finance Manager or Head of Service will have to send an email to Funding with the name of the member of staff they wish to be added to the list. They will also need to confirm which Form (MA1, FA1, and/or Z), the member of staff will be authorised to sign.
This will then be updated by Funding and a confirmation sent back to the Faculty Finance Manager/Head of Service.
How to remove an Authorised Signatory
The Faculty Finance Manager or Head of Service will have to send an email to Funding with the name of the member of staff they wish to be removed from the list.
This will then be updated by Funding and a confirmation sent back to the Faculty Finance Manager /Head of Service.
Annual update of Authorised Signatory list
Funding will organise an annual update of the Authorised Signatory list in June of each year.
Faculty Finance Managers/Heads of Service will be contacted to confirm the list is correct for each department.