Student leavers

Occasionally a student will decide to leave the University early. When this happens, there are a number of things to remember.

If a student informs you they are leaving the University, you will need to fill in a leaver's form and make the student aware how much they owe in terms of fees.

When a student leaves

This page explains processes to follow when a student asks to, or is advised to, to take time out of their studies temporarily or leave permanently.

Temporary leavers

This page looks at the specifics of requesting temporary leave for taught students. 

Permanent leavers

This page covers the specifics of requesting permanent leave for taught students. Please read the ‘When a student leaves’ page for background information first.

Presumed leavers

Unexplained absences of over four weeks should be addressed using the Unsatisfactory Work, Attendance and Engagement Procedure (UWAEP) and Standard Operating Procedures for Attendance Monitoring (SOPAM). This page covers actions that need to be taken when it becomes clear a student is no longer engaging with their programme. 

Fees for leavers

If a student leaves part way through an academic year their fees may be reduced, adjustments are calculated based on the student's leave date in Banner. This adjustment is manual and is done after the receipt of the leavers workflow (UG, TP) or copy of the leavers form (RP).