Ad hoc assessments: on the day of the assessment
Invigilators will bring signage to the venue, check student ID, collect completed scripts, and report absences, incidents and suspicious behaviour.
Signage and stationery
The Assessment & Progress Team provides invigilators for assessments with more than two candidates with the following material:
- "Quiet" signs for outside the venue
- seat numbers
- stationery such as absence forms, additional candidate forms and incident report forms
- an ad hoc script book checking form.
If a candidate is absent, the invigilator will complete an absence form and collect it at the end of the assessment in place of a completed script.
If seats and assessment question papers are available, candidates who arrive unexpectedly will be permitted to sit the assessment. The invigilator will complete an additional candidate form and collect it with the completed script. If no seats or scripts are available, the invigilator will ask the student to report to their school.
Report an incident
Invigilators will report incidents during assessments to the Assessment & Progress Team, using a green incident report form. The Team will forward the report to the relevant school.
Student ID checks
Invigilators will check student ID cards against the seating list. They will ask students without an ID card to sign next to their name on the seating list and give them a notice reminding them to bring their ID card to all exams. The Assessment & Progress Team will then ask school staff to verify the student's signature.
If an invigilator notes that a student is acting suspiciously, they will contact the Assessment & Progress Team immediately and a member of the Team will come to the assessment. An invigilator will also complete a green incident report form. All cases of suspected cheating are handled at University level in the same manner as main assessment periods.
Script book collection
At the end of the assessment, invigilators will collect all script books and count them back in against the seating list while students remain in their seats. No student will be allowed to leave the venue until all script books have been collected and checked.