Ad hoc exams: on the day of the exam

Invigilators will bring signage to the venue, check student ID, collect completed scripts, and report absences, incidents and suspicious behaviour.

Signage and stationery

The exams team provides invigilators for exams with more than two candidates with the following material:

  • "Quiet" signs for outside the venue
  • seat numbers
  • stationery such as absence forms, additional candidate forms and incident report forms
  • an ad hoc script book checking form.

Candidate absences

If a candidate is absent, the invigilator will complete an absence form and collect it at the end of the exam in place of a completed script.

Additional candidates

If seats and exam papers are available, candidates who arrive unexpectedly will be permitted to sit the exam. The invigilator will complete an additional candidate form and collect it with the completed script. If no seats or scripts are available, the invigilator will ask the student to report to their school.

Report an incident

Invigilators will report incidents during exams to the exams team, using a green incident report form. The exams team will forward the report to the relevant school.

Student ID checks

Invigilators will check student ID cards against the seating list. They will ask students without an ID card to sign next to their name on the seating list and give them a notice reminding them to bring their ID card to all exams. The exams team will then ask school staff to verify the student's signature.

Suspicious behaviour

If an invigilator notes that a student is acting suspiciously, they will contact the exams team immediately and a member of exams team staff will come to the exam. An invigilator will also complete a green incident report form. All cases of suspected cheating are handled at University level in the same manner as main examination periods.

Script book collection

At the end of the exam, invigilators will collect all script books and count them back in against the seating list while students remain in their seats. No student will be allowed to leave the exam venue until all script books have been collected and checked.