Guidance for Teaching Staff: The Timetable and Delivery Methods

When thinking about the timetable and delivery methods you wish to adopt for your teaching here are some key points to keep in mind.

The University timetable informs students and staff of the teaching activities associated with their modules. 

On-Campus Teaching

If you want to teach on-campus you will need to let your School timetabler know you need a room, and any particular room requirements you have, e.g. IT cluster, flat floored room, whiteboard, projector, level access etc. The room details will then be visible to the students so they understand what they need to do to access their learning (attend on-campus).

For 2022/23 Teaching – timetables for 2022/23 teaching will show the location information in line with standard University deadlines for the production of the 2022/23 timetable (draft locations visible by mid-August 2022). Draft timetables without a location will be visible from the 2nd of May 2022.

 

Online Teaching

Live online teaching

If you intend to teach live online, you and your module team will need to ensure you guide students carefully on how they access the online learning shown on their University timetables, for example, you might post Minerva annoucements with links to their online virtual classroom session. You will need to let your School timetabler know the activity is taking place online so that they can indicate the delivery method is Online Live – See Minerva. It may possible for timetablers to add links to online teaching to the student’s personal timetable (please discuss this with your timetabler as this is not always possible).

Please keep in mind timetablers can only timetable in 30 minute increments. Let’s consider a particular scenario: if you want a 15 minute online live lecture followed by 35 minute online live discussion this will appear on the timetable as a 1 hour online live activity. It will not be possible for the timetabler to provide a greater level of detail on the timetable, you would need to communicate the structure to students through other methods (e.g. an announcement or outline document in Minerva). It may be possible in some cases to add a description of 5-6 words to an activity, however, this would need to be discussed with your timetabler as this option is not always available.

Pre-recorded teaching

If you have advised your timetabler that an activity will be delivered using Pre-Recorded content you will need to ensure that your students are aware of how to access the recordings (e.g. in Minerva in a particular folder you have set up).

Unless you have asked for pre-recorded activities to appear on the timetable these will not be shown on the timetable. If you ask for pre-recorded activitities to appear on the student’s timetable these only act as a reminder that the content should be watched and will be timetabled at the start or end of the day to avoid introducing unnecessary clashes.

 

Simultaneous on-campus and online delivery

The University introduced two new room suitabilities in 2021, these offer teaching staff the opportunity to offer hybrid delivery, Live Streaming and Multi-Mode.

  • Live Streaming functionality is available in around 90 teaching spaces across campus. Live streaming allows one-way teaching delivery to both in-room and remote students simultaneously, and also opens up additional opportunities for conferencing and open days.
  • Multi-mode teaching describes the delivery of content in a teaching room to both in-room and remote students simultaneously whilst supporting full interaction between all participants. In-room and remote students are able to see and hear each other and interact through standard collaborative methods.

You’ll need to let your School Timetabler know if you want a room with either Live Streaming or Multi-Mode functionality.

 

Virtual Classroom Options

The University currently offers three virtual classrooms which can be used for live online teaching: Microsoft Teams, Collaborate Ultra and Zoom. Unfortunately, at present, there is no dynamic link between any of the virtual classrooms and the University timetabling software.


Using Collaborate Ultra

  • If you have a module with no concurrent teaching (e.g. none of the small group teaching on your module is taught at the same time) and have less than 250 participants you can simply use the Collaborate Ultra default Course Room. You and your students join the Course Room at the time shown on your University timetable. It is good practice to check the participant settings before your teaching starts. Guidance on how to use the Collaborate Ultra Course room.
  • If you have concurrent teaching on your module and or expect more than 250 students to join then there will be a requirement to set up sessions to facilitate this. These sessions can then be used as individual tutor rooms.The SES have provided additional guidance for using/setting up Collaborate Ultra for online teaching.
  • If you have any jointly taught activities with other modules, one module will need to be used to host the online activity in Collaborate whilst the students on the other modules use a guest link (set to Participant) to join as required. You can find more information on how to set this up by reading the SES guidance on using/setting up Collaborate Ultra sessions.
  • You will need to ensure your online virtual classroom session is taught at the time and date shown on the University timetable to avoid confusing your students. 

Using Teams

  • You can request IT to create a Class Team for your module, Class Teams inherit enrolment data from Banner so if a student changes modules these changes will appear overnight minimising the risk of them missing teaching – you will not be required to manually add, remove or invite students. You can find guidance on Class Teams and how to request one on the DE Systems Help website.
  • If you wish to use Teams for personal 1-2-1 tutorials you will need to ensure you schedule meetings as required and that the link is shared with your students.
  • You will need to ensure your online virtual classroom session is taught at the time and date shown on the University timetable to avoid confusing your students. 

Using Zoom

  • If you wish to use Zoom for personal 1-2-1 tutorials you will need to ensure you schedule meetings as required and that the link is shared with your students.
  • You will need to ensure your online virtual classroom session is taught at the time and date shown on the University timetable to avoid confusing your students.