Taught postgraduate decision process and codes

There are a number of decision codes that can be entered by a department in SWADCRV during the admissions process for taught postgraduate students.

Decision codes should not be entered after a recommendation has been sent through to Taught Admissions, as a number of processes are dependent on the most recent code entered into Banner.

School codes

Application under Consideration by the School

Once the school has received an application form there are a number of codes that should be used to explain the stage at which the application is being processed. This includes considering the application, requesting further information and when the school has recommended an offer. Figure 1 below details the general process that is followed by schools with the relevant code in the background.

Figure 1: Processing an application and the relevant decision codes

Offer is Processed by Taught Admissions

Once the school has recommended an offer and the relevant information has been sent to the central admissions team no further codes should be put on by the school that relate to their decision-making process. Inserting school codes after a recommendation has been processed by the Taught Admissions office prevents applicants from accepting their offer online.

Taught Admissions will add additional codes to illustrate the formal offer being given, when the offer was processed and if there are any ongoing issues, as detailed in the diagram below:

Figure 2: Central codes used to process an offer 

Withdrawals and declines

If an application is withdrawn before an offer has been made by the University the code 08 should be inputted in to SWADCRV. This code relates only to an application being withdrawn before an official offer has been made.

If an offer has been made and an applicant chooses to decline this offer the Taught Admissions team will add a decision code 07, which states that the applicant has declined their offer. If you receive confirmation from an applicant that they wish to decline an offer please email tp_enquiry@leeds.ac.uk. We are required to differentiate between a withdrawal and decline in order to run reports on this data and to make sure that official offers are deactivated if the applicant declines.

List of Codes used by schools in SWADCRV

For your reference, below is a list of all the potential decision codes that can be used by schools in SWADCRV:

List of codes used by central admissions teams

For your reference detailed below is a list of all the potential decision codes that are used by the central admission teams throughout the University: