Forms and templates
This is a collection of forms and templates commonly used within the Student Education Service.
The list is a work in progress, and colleagues are encouraged to suggest other forms which could usefully be included here.
Change of module
Students can change modules after the module enrolment system closes using a paper form.
Change of programme
Students are not entitled to change programme, however, if places are available and the student meets entry criteria they may be able to move to a new programme.
Curriculum proposals coversheet
School Taught Student Education Committees should use this coversheet to demonstrate that new and amended curriculum proposals have been considered by the committee.
Examiners' joint report forms (postgraduate research)
The appropriate examiners' joint report form should be completed by the examiners at the end of the viva. The front sheet (for signature) is provided in hard copy with the thesis (and includes information specific to the candidate under examination). Please sign, tear-off and attach to your typed report this personalised front page which was included with the thesis Original signatures are needed. Electronic signatures cannot be accepted.
Examiners' preliminary report forms (Research)
Each examiner needs to complete a preliminary report form before the postgraduate research degree viva. There are separate forms depending on whether it is a first submission or a resubmission.
Extension request form (taught postgraduate)
Form for requesting extensions to study period for taught postgraduate students.
External examiner appointment and changes to appointment
An external examiner is appointed to each taught programme, or to specific modules within a programme. Sometimes changes need to be made to the terms of their appointment.
External examiner report form (Taught)
External examiners need to report each year on their observations of the assessment of the programmes or modules for which they have responsibility.
External review of a new or amended programme
As part of the programme approval process, proposals to amend an existing programme or introduce a new programme must be considered by an external reviewer and a report provided.
Internal examiner nomination form
Module leaders are usually responsible for assessment of students on their modules. Occasionally, additional internal examiners need to be appointed using the form provided.
Mitigating circumstances are normally significantly disruptive or unexpected events which are beyond a student's control but which might affect their academic performance.
Module proposal form with guidance notes
When drafting a new module, use the module proposal form which includes guidance notes.
Module review forms
Following the delivery of every module, a review must be conducted which takes student feedback into account.
Postgraduate research forms
There are a number of forms available for postgraduate researchers and staff to complete tasks in a number of areas.
Programme proposal forms (taught programmes)
A number of forms are available for Schools to use when proposing new programmes of study for approval.
Programme review form
Taught programmes should be reviewed annually taking into account student performance and feedback from students and stakeholders.
Registration reinstatement form
If a school wishes to reinstate a student who has been withdrawn (due to failure to complete online registration or complete their identity check), the school should use the form on this download page.
Student Academic Experience Review (SAER) Forms
There is a self-evaluation document and a number of forms for schools to complete in preparation for the Student Academic Experience Review.
Study Abroad exchanges
There are a number of forms to be completed when a school wants to create a new Study Abroad exchange.
Taught student leavers
If a taught student leaves the University before completing their programme they should complete a leavers form and submit it to their parent school. For guidance on student leave, please see the Taught Students Leavers Guide for Staff, available in the downloads section below.
Thesis deposit form
Postgraduate research students need to submit this form with their final hard-bound theses.