When a student leaves

There are different groups of student leaver: temporary, permanent and presumed (permanent). The school has different responsibilities depending on the type of student leaver.

The University has a responsibility to report leaving information to a number of external organisations, including the Higher Education Statistics Agency (HESA) and this impacts University funding, Student Finance England for students who receive a Student Loan and the Home Office for international students. Failure to report leaving information in a timely manner to the Home Office could result in the University losing the right to recruit international students and for students the validity of their visa may be affected.

For more guidance on student leave, please see the Taught Students Leavers Guide for Staff, main points of processes are on the pages below. 

Groups of leavers

There are different groups of student leaver and the school has different responsibilities to each group:  

  • Temporary leavers - the student is absent from their studies for more than four weeks but intends to continue their studies with the University, agreeing an expected return date.
  • Permanent leavers - the student informs the school of their intention to permanently leave the University.
  • Presumed leavers - the student has failed to attend, register, or return from leave. This spans automatic Operations deadline updates and unsatisfactory attendance records. The latter falls under the unsatisfactory students procedure as of November 2019.
Permanent leavers may be communicated to Programmes and Assessment (Operations) via:   
  • Secretariat (Student Cases team) as a result of the unsatisfactory students procedure or referred students procedure being followed (overlapping with presumed leavers above).
  • The progression exercise which is undertaken following school examination boards and will report those taught undergraduate students who have exhausted all resit examination attempts.