When a student leaves

There are three types of student leaver: temporary, permanent and presumed. The school has different responsibilities depending on the type of student leaver.

The University has a responsibility to report leaving information to a number of external organisations, including the Higher Education Statistics Agency (HESA) and this impacts University funding, Student Finance England for students who receive a Student Loan and the Home Office for international students. Failure to report leaving information in a timely manner to the Home Office could result in the University losing the right to recruit international students and for students the validity of their visa may be affected.

For guidance on student leave, please see the Taught Students Leavers Guide for Staff, available in the downloads section below. 

Types of leaver

There are three different types of student leaver and the school has different responsibilities to each group:  

  • Temporary leavers - the student is absent from their studies for more than 28 days but intends to continue their studies with the University, agreeing an expected return date.
  • Permanent leavers - the student informs the school of their intention to leave the University.
  • Presumed leavers - the school is aware that a student is not in attendance and has made multiple attempts to contact the student with no response. The presumed leaver process provides the University with a means to exclude students who have an unsatisfactory attendance record.
Permanent leavers may also be communicated to Programmes and Assessment (Operations) via:  

  • Secretariat (Student Cases team) as a result of the unsatisfactory students procedure or referred students procedure being followed.
  • The progression exercise which is undertaken following school examination boards and will report those taught undergraduate students who have exhausted all resit examination attempts.
  • Failure to complete online registration or complete an identity check as part of the registration process.