Registration and tuition payment
All students must complete online registration. Step 6 of online registration is complex due to the different payment options available, you can find some help with common queries using information on this page.
This page provides information specifically to help you support students to make fee payment arrangements and register with the University. For general information about online registration from the Programmes and Assessment team please refer to the registration page of the SES staff pages.
If you are seeking information about miscellaneous research fees for visiting research students please read the advice document on the Visitors - Research Students page for staff.
Students should know how they are going to pay their tuition fees before they register for their programme.
If a student has a sponsor they should email a sponsor letter to the Fees office for processing before they can complete registration. Guidance for staff regarding sponsored students is available on our SES sponsored students page.
If you are providing a student with a scholarship please refer to the guidance for completing Form 21s on our tuition fee scholarships and awards page. You should provide the Form 21 in advance of registration and notify the student of their award in writing as early as possible. Early notification of their award will enable the student to apply for the correct amount of funding, and if they are international their scholarship award letter may be required when they apply for a visa.
Home rated/EU undergraduate or taught postgraduate students intending to take a student loan should apply for their support from Student Finance in advance of the start of term. Guidance for students regarding student loans is available from the Funding team.
International students should ensure they have funding available and may be required to pay a tuition deposit (if they are taught postgraduate or studying a content based pre-sessional programme). Information for students about deposits can be found on the corporate pages regarding masters fees and costs. Student Fees do not handle the deposit process, queries regarding taught postgraduate deposits should be sent to admissions.
Returners from temporary leave or suspension
If you are aware of an undergraduate or taught postgraduate students returning from temporary leave you should complete the relevant reduced fee authorisation. This is so Student Fees can manually reduce their fees, as the system defaults to the full year. More information can be found on our page for staff called Returners and reduced fees.
Research postgraduate students returning from suspension will be charged the full fee for the academic year when they register, even if they are only registering for the remaining months. The suspended months will then be added for free at the end of their study. If a student requires a pro-rata calculation during their standard period of study they must contact Student fees by email firstname.lastname@example.org or call 0113 343 6700. If you require more information for RP returners please visit the suspensions and extensions of study page.
On step 6 of online registration a student can check their account balance, make payments, complete an instalment plan and view sponsor details. Below it is summarised what is necessary for a student to complete registration.
If you have a specific case you wish to discuss or if a student thinks their registration will be delayed by more than 4 weeks from the start of teaching please contact email@example.com or call 0113 343 6700.
Self-funded students must make full payment or pay 50% and set up an instalment plan arranging payment of the remaining balance. Overseas students are no longer required to set up a UK bank account as part of this process. Students must still provide UK bank account details at least 10 working days before their second instalment so we can take payment. Guidance about opening a bank account for international students is provided by the International Student Office.
Sponsored students must email a sponsor letter to the Fees office for processing before they can complete registration. Guidance for staff regarding sponsored students is available on our SES sponsored students page.
Undergraduates need to have a Student Support Number (SSN) showing (proving they have applied for a loan at some point) to register. If they do not have this they will be asked for full payment of fees, to complete an instalment plan arranging payment or have a confirmed sponsor letter.
Taught Postgraduates students who are self funded must make an initial payment of 50% of their fee and to set up an instalment plan arranging second payment in February by Direct Debit from a UK bank account or a confirmed sponsor letter. Students with a PG student loan (PGL) can pay in three instalments payable in line with their loan payment dates, no up-front payment required. PGL students will be withdrawn if their first payment defaults and is not brought up to date.
Research Postgraduates students who are self funded must make an initial payment of 50% of their fee and to set up an instalment plan arranging second payment 5 months after their start date by Direct Debit from a UK bank account or a confirmed sponsor letter. Overtime (writing up) fees must be paid in full and cannot be split into instalments.