Tuition fee Scholarships and awards

University departments may make tuition fee awards to students, for example the alumni bursary or as part of a postgraduate research scholarship. Find information on tuition fee payment processes and forms..

Tuition fee awards, scholarships and waivers

Download Form 21 template

To provide a tuition fee award, scholarship or a fee waiver you must complete Form 21 (notification of student fee award) which is processed by the Student Fees and when the student registers the funds are deducted from the specified account.

If you are providing a tuition fee award, scholarship or waiver you must inform the student of this by providing an official award letter. This will ensure students are aware of the support you are providing and pay the correct amount at registration.

International students require the letter to be issued as a hard copy to support their visa application, an email version is not accepted by UKVI.

You must make sure that the account listed has sufficient funds, exceeded budgets may lead to students being emailed a request for payment. 

When to send a Form 21

Student Fees receive in excess of 5,000 forms each year, mainly during our peak registration period in September. With this in mind, it would be very helpful if Form 21s are sent in advance to ensure processing before registration (but after the general student record has been created in Banner).

Regardless of when the Form 21 is processed your account will not be debited until the student completes online registration.

For information on how to complete a form 21 you can download our guide

Processing turnaround

Forms that are correctly completed and authorised will be processed within three working days of receipt.

If forms are completed incorrectly or budgets are exceeded, processing will be delayed and will be three working days from when the issue is resolved. This may require a new Form 21 being submitted with new authorisation.

Completing the form

You should complete the Form 21 and get the appropriate authorisation before emailing the spreadsheet and authorisation email to the Fees team's dedicated email address form21@leeds.ac.uk.

We recommend authorisation via email and authorisations must be clear in the email trail. Send the complete authorised form to Student Fees as an attachment to the email trail (not as separate emails). 

More information about authorised signatories can be found at http://ses.leeds.ac.uk/info/21710/funding_and_awards/1135/authorised_signatories

*You must ensure the correct GL code is used for the relevant award being given.

Use 56041 for Alumni Bursary; use 56042 for Fee Waivers; Use 56040 for all other awards.

The How to complete a Form 21 guidance document for staff is available to download