Late arrival process

It is at individual School’s discretion to determine if late arrival can be accommodated based on the student’s personal circumstances, the design of curriculum delivery, and equity and quality of student experience.

This decision is the responsibility of the Head of School (or their academic designee – e.g. DSE.). As detailed in the Student Education Sub Group paper 'Programme start dates and timelines for the 2020-21 Academic Session'

There is no University set deadline for late arrival. Students with approved late arrival will not be eligible for any reduction in tuition fees as they will still be engaging with their programme.

It is assumed on the student record that students are on campus during term time. Where a later arrival is to be accommodated, the latest arrival date must be agreed with the student. The latest arrival date the school has permitted can be added to Banner using SGASADD. Please agree and add the latest possible arrival date to Banner, even if the student states they aim to be here sooner. Students who are arriving late are still expected to complete online registration and engage with their programme. Guidance on how to update Banner has been prepared together with details how the data can be monitored and updated, so that it is kept as up to date as possible.

New students - directed to student support in parent school and to ensure they have secured advice regarding their immigration status if appropriate. Student support must discuss with Head of School (or designee) for a decision. If late physical arrival is not approved, then the student will be asked to defer their place until next session. For approved late arrivals this information will need to be added to the student record in Banner.

Returning students - directed to student support in parent school. Student support must discuss with Head of School (or designee) for a decision. If late physical arrival is not approved, the school will need to utilise the Exceptional Leave process to allow the student to take a year out of their studies. For approved late arrivals this information will need to be added to the student record in Banner.

International students’ CAS will be annotated by UKVI SMS users to confirm the agreed latest arrival date based on the information held in Banner. It is important the latest possible date is entered into Banner so that the CAS only needs to be annotated once.  Students are being advised not to apply for their visas until they have a travel date in mind. When agreeing a late arrival date, please note it can take 3-4 weeks for a student to get a visa. Further delays may be caused e.g. closure of local Visa Application Centres.

International Tier 4 students are permitted by UKVI to start studying remotely/online if students intend to travel to the UK to continue their studies as soon as circumstances allow. Adding a latest arrival date to the CAS indicates to UKVI visa decision-makers that as a sponsor, we have considered their circumstances and are permitting later arrival. Students will be granted an initial visa for a period of 90 days (compared with the normal 30 days duration) which gives flexibility over travel dates to the UK.

After arrival in the UK, students will collect their BRP (Biometric Residence Permit) which confirms their visa status for the remainder of their course. Students should not collect their BRP during any required period of self-isolation. Students who are collecting their BRP from the University will receive an email when their BRP is ready to collect. For full details of BRP collection processes please direct students and staff to this page: https://students.leeds.ac.uk/brpcollection

Information about remote study and visas can be found here and here so please direct students to this information in the first instance. They can then contact the International Advice Team if their query is not covered there or they need more specialist advice.

International arrival and orientation support will be offered flexibly to students arriving at different times through the session.