Change of name, title and/or gender

Guidance for Student Education Service staff responsible for updating local files and records when a student changes their name, title, and/or gender.

PROCESS

Students are able to make changes to their name, title and/or gender records held at the University in two ways: 

  1. Students can inform the Student Services Counter of any change(s) to name, title and/or gender. The Student Services Counter will ask the student to provide documentation to support the change (details below).  
  2. Alternatively, students can change their own name, title and/or gender records during online registration. Before the change(s) can be approved, and depending on the change, the students may be asked to visit the Student Services Counter with the relevant documentation to support the change (details below).

DOCUMENTARY REQUIREMENTS

Below are the documentary requirements to support each type of change:

COMMUNICATING CHANGES

Changes to name and/or title will be communicated to Schools via emails automatically triggered from Banner.

Changes to gender markers will be communicated to named School contacts and the Equality Policy Unit via email from the Student Education Service (Operations).

GUIDANCE

When a student requests a change of name, title and/or gender records at the University, the changes will be made on Banner by central Student Education Service staff, but further updates may be required on local systems/databases. The Guidance for SES staff for Change of Name, Title or Gender (.docx download) has been developed for Student Education Service staff who are responsible for updating files and records (at School/Faculty/Doctoral College level) when a student changes their name, title, and/or gender. The guidance includes notes on suggested communication methods, checklists for local records updates and contacts for advice and guidance. For students wishing to change their gender identity, the guidance should be used in conjunction with the University’s Trans Equality Policy and Guidance for trans staff and students, which state our commitment, intent and principles, as well as practical guidance, to provide a supportive environment for staff and students who wish to change their gender identity.

For further information on how students should communicate any changes to personal details, please see the Change of Personal Details webpage on the student site. 

If you would like any further information on this or any other equality issue please contact the Equality Policy Unit