Change of name, title and/or gender

Guidance for Student Education Service staff responsible for updating local files and records when a student changes their name, title, and/or gender.

 

PROCESS

Students are able to make changes to their identity information (name, title and/or gender records) held at the University by completing an Identity Change Request webform, available on the Equality & Inclusion Unit Identity Management webpage. Any students who enquire about the process of changing their identity information should be directed to the Change of Personal Details webpage on the For Students website.

DOCUMENTARY REQUIREMENTS

Below are the documentary requirements to support each type of change, which students will be asked to provide when compelting the Identity Change Request webform:

  • Name – official documentation (e.g. passport, deed poll, marriage certificate, divorce certificate)
  • Title (related to professional standing) –  official documentation (e.g. degree certificate)
  • Title (unrelated to professional standing) – no documentation required
  • Gender - no documentation required

COMMUNICATING CHANGES

Changes to name and/or title will be communicated to Schools via emails automatically triggered from Banner.

Changes to gender markers will be communicated to named School contacts and the Equality and Inclusion Unit via email from the Student Education Service (Operations).

GUIDANCE

When a student requests a change of name, title and/or gender records at the University, the changes will be made on Banner by central Student Education Service staff, but further updates may be required on local systems/databases. The Guidance for SES staff for Change of Name, Title or Gender (.docx download) has been developed for Student Education Service staff who are responsible for updating files and records (at School/Faculty/Doctoral College level) when a student changes their name, title, and/or gender. The guidance includes notes on suggested communication methods, checklists for local records updates and contacts for advice and guidance. For students wishing to change their gender identity, the guidance should be used in conjunction with the University’s Trans Equality Policy and Guidance for trans staff and students, which state our commitment, intent and principles, as well as practical guidance, to provide a supportive environment for staff and students who wish to change their gender identity.

For further information on how students should communicate any changes to personal details, please see the Change of Personal Details webpage on the student site. 

If you would like any further information on this or any other equality issue please contact the Equality and Inclusion Unit