External examiners

External examiners are an essential part of the University's quality assurance processes. The role of the external examiner is to provide assurance to the University that its assessment system is fair and operated equitably, and to ensure comparability of the University's standards with those in peer institutions.

Handbook 

The external examiner handbook provides information on University policies and procedures related to external examining, external examiner appointments and duties, and how the University considers external examiner reports.

•    External Examiner Handbook (PDF)

Appointments

At least one external examiner must be appointed to each taught programme offered by the University. External examiners are normally appointed for four years. Schools should submit nominations to the Quality Assurance Team using the external examiner nomination form. This should be accompanied by the nominee’s CV and proof of the nominee's eligibility to work as required by United Kingdom Visas and Immigration (UKVI). Nominations must be approved by the relevant Pro Dean for Student Education or equivalent.

•    External Examiner Nomination Form (Word)

Sometimes the duties of an external examiner may need to be amended or the appointment period of an external examiner may need to be extended. If required, schools should submit requests to amend the duties or extend the appointment period of an external examiner to the Quality Assurance Team using the relevant form. The requests must be approved by the relevant Pro Dean for Student Education or equivalent. Please note that approval to extend the appointment of an external examiner for a fifth year will only be given in exceptional circumstances. 

•    External Examiner Amendment of Duties Form (Word) 
•    External Examiner Extension of Appointment Period Form (Word) 

Reports

Each year external examiners are required to submit an annual report within six weeks of the relevant Progression and Awards Board. A template is provided to ensure consistency of the reports. External examiners are asked to submit completed reports electronically to qat@leeds.ac.uk. The Quality Assurance Team will circulate received reports to the relevant schools.

For examiners appointed to both undergraduate and taught postgraduate programmes, a separate report for each is required (the undergraduate report after the June/July meeting of the Progression and Awards Board and the taught postgraduate report after the October/November meeting of the Progression and Awards Board). 

•   External Examiner Report Form (Word)

Fees and expenses

Schools are responsible for the payment of fees and expenses to external examiners. External examiners are paid an annual fee upon receipt of the annual report (this includes the basic fee, per capita fee and any mentoring fee). Fee rates are in the schedule of payments for external examiners 2020/21. External examiners can also claim reasonable travel and subsistence expenses. Valid expenses will be reimbursed by the relevant school which will provide the necessary claim forms. 

•  Schedule of Payments for External Examiners 2020/21

Contact us

Please contact the Quality Assurance Team at qat@leeds.ac.uk with any questions relating to external examining at the University.