After successful oral examination

After the viva, the student must make any necessary corrections to their thesis to the satisfaction of their internal examiner before submitting the final thesis to the University.

Correcting the thesis

After a successful oral examination, the student should complete any required corrections and return these to their internal examiner for approval. Students are advised to consult with their supervisor(s) throughout this process. Once the internal examiner has approved the corrections the final thesis can be prepared.

If the student has any problems completing the corrections within the 4/12 week period they should inform their supervisor or postgraduate research tutor as soon as possible. In exceptional circumstances, the examinations group may consider an extension to the deadline. For more information about extending correction deadlines, read the policy.

Submission of the final, hard-bound thesis

One copy of the fully corrected hard-bound thesis should be submitted to Postgraduate Research and Operations via the Student Services Centre counter. The University has very specific requirements for the format and binding of the hard-bound thesis. These are explained in detail in our Guide to the thesis examination process

Any student not required to deposit an eThesis, must complete a printed thesis deposit form and submit this to Postgraduate Research and Operations with the hard-bound thesis.

Uploading the final eThesis

Doctoral students who started studies in or after September 2009 are also required to deposit an exact, PDF copy of their final thesis in White Rose eTheses Online (WREO) using the online eThesis deposit process. Please see our eThesis page for further details.

Students should discuss the retention of thesis arrangements with their supervisor before uploading their eThesis. As part of the eThesis upload process the student will be asked to confirm whether their thesis can be made immediately available in the Library or whether an embargo is needed, for example if the work is commercially or politically sensitive or if there are plans to publish. Please see our eThesis page for further details

Supervisors will receive an email notification of the thesis embargo arrangements after the eThesis has been uploaded. If a supervisor has any concerns with the embargo which has been applied please contact Postgraduate Research and Operations.

Publication of pass list

A candidate’s name will be published on a pass list after:

  • The examiners’ report has been approved at a graduate board’s examinations group meeting.
  • Postgraduate Research and Operations has received confirmation that the internal examiner is satisfied that any required corrections have been completed.
  • Postgraduate Research and Operations has received the final, hard-bound thesis and notification that the PDF e-thesis has been uploaded (for candidates who started their study from September 2009 onwards).
  • All tuition fees have been paid.



Candidates are eligible to graduate in their absence (in absentia) or at a degree ceremony. Candidates must register their preference online.