Fees assessment

When an applicant has an undecided fee status, they will need to provide additional information and evidence to resolve this. They may need to complete a fees assessment form and return it to the relevant office for consideration. We only fee assess applicants once they have an offer.

How do I decide whether an applicant requires fee assessing or not?

To determine whether an applicant requires fee assessing, review the following information on the application form:

  • Nationality
  • Permanent Home address
  • Country of Previous Education/ Employment
  • Also review any documents they have provided, such as passport or copies of visas.

If there are any discrepancies between two or more of the above, ie an applicant has stated that their nationality is British and their permanent home address is in Australia, then they should be set to ‘Undecided’ status and flagged to the Central Admissions team for fee assessing.

Useful information about how higher education institutions fee assess can be found on the UKCISA website.

Do we need to determine an applicant's status if the tuition fee is the same for all applicants, or a zero rated programme?  


A student’s/ applicant’s residency status (overseas or Home/EU) often determines how much tuition fee they are required to pay, but this is not the main function of the residency status.

For each student attending the University, we must confirm the correct residency status to the Government. A student’s residency can be deemed either as ‘overseas’ or as ‘home’. 

This information must be reported correctly to the Higher Education Statistics Agency (HESA) which is reported via Strategy and Planning at the University of Leeds.

Therefore, when an applicant’s fee status is not clear, they are updated to ‘undecided’, either self-determined by the applicant, or by the member of staff reviewing the application for offer. 

The University will then ask these ‘Undecided’ applicants to submit further information, usually via completion of the fees assessment form, so that their residency can be assessed in full. 

In short, although it does not always affect how much the applicant will pay/not pay, as an institution we are obligated to determine an applicant’s correct residency status.

Who is responsible for fee assessing 'undecided' status applicants?

The Central Admissions teams fee assess all Undecided status applicants.

Are there any applicants who require fee assessing as standard? 


All applicants from Cyprus and Switzerland require their residency status assessing. We are required to send a fee assessment form to all applicants of Swiss nationality to fully assess their status. 

For all applicants of Cypriot nationality we do not need to ask the applicant to complete a full fee assessment form, we simply need the following information to assess their residency:

  • Copy of the applicant’s passport or national identity card
  • Confirmation of where the applicant has been ordinarily resident for the past three years, up to and including the ‘relevant date’ (this is the date relevant to when the applicant’s course commences – please see the table below to determine the ‘relevant date’                                                                                                                                                                                                                                                                       
Start date of course  Relevant date 
1 August - 31 December (inclusive)  1 September 
1 January - 31 March (inclusive)  1 January
1 April - 30 June (inclusive)  1 April 
1 July - 31 July (inclusive)  1 July 

This information should be requested from Cypriot applicants prior to the offer being processed. 

Where can I find a copy of the current fee assessment form?

You can download the fees assessment form

Who should I contact in the University for guidance and support regarding fee assessments? 

Taught Admissions

12.68 EC Stoner, University of Leeds, Leeds, LS2 9JT 

Undergraduate queries: ug_enquiry@leeds.ac.uk

Taught postgraduate queries: tp_enquiry@leeds.ac.uk

Research Postgraduate Admissions: rp_applications@leeds.ac.uk

Room 9.07, Marjorie and Arnold Ziff Building, University of Leeds, Leeds, LS2 9JT