A-Z of policies and key documents
Policies and other key documents relating to Student Education are listed alphabetically.
Relevant policies and key documents are also presented in each main section of this site.
Accreditation of prior learning
During the admissions process, applicants may ask for credit for modules studied at another institution to be transferred to their studies in Leeds. This is referred to as "accreditation of prior learning".
Ad hoc exam invigilation procedure and guide
The guide explains the role of the invigilator in an ad hoc exam and provides advice to support the invigilator in carrying out their role.
Ad personam programme variation approval
In exceptional circumstances it may be necessary to make time-limited amendments to a programme of study for an individual student, subject to the approval of the relevant Pro Dean for Student Education.
Admissions policy (taught postgraduate)
The 2017 taught postgraduate admissions policy applies to recruitment and admissions to all our taught postgraduate programmes.
Admissions policy (undergraduate)
The undergraduate Admissions Policy applies to recruitment and admissions to all our undergraduate programmes.
Appeals (research students)
If a candidate for a research degree wishes to appeal against an academic decision, there is a formal procedure to follow.
Appeals (taught students)
Definitive procedure for students on taught programmes or modules to appeal against the results of University examinations and assessments.
Assessment framework (taught students)
This document consolidates a number of University assessment policies and strategies that have been agreed by committees (particularly the Taught Student Education Board).
Attendance code of practice (taught students)
Students are expected to attend all timetabled sessions. The University is clear about its expectations of students and in the information that schools provide to students to enable them to attend regularly.
Attendance monitoring (postgraduate Research students)
This document includes policy, guidance and examples of good practice in relation to attendance monitoring by staff in schools.
Attendance monitoring (taught students)
This document includes policy, guidance and examples of good practice in relation to attendance monitoring by staff in schools.
Audio and visual in student education
This policy relates to recording of activities with an educational purpose by the University, its students or others.
Blended learning strategy
Refreshed strategy to reflect advances which are transforming the tools available for blended learning, including MOOCs, lecture capture and multimedia management capabilities, social media, Open Educational Resources and mobile devices.
Change of programme: MA by research to provisional PhD (Arts only)
The document explains the arrangements under which PGRs registered for the degree of MA by Research in the Schools of English, History, LCS and PHRS may be permitted a change of programme to Provisional PhD registration status, before proceeding to an assessment for transfer to PhD.
Cheating, plagiarism, fraudulent or fabricated coursework and malpractice in University examinations and assessments (taught students)
Cheating and plagiarism, fraud and malpractice are taken very seriously. The procedure described here applies to all taught students and for those with taught elements within their research degrees.
Close personal relationships with students
This policy explains what a member of staff should do if they become involved in a close personal relationship with a student including a research student.
Code of practice on assessment (taught students)
The University gives general information relating to assessment of students in its code of practice on assessment. Academic schools provide more specific local guidance in their own school code of practice.
Collaborative provision approval
The University encourages collaborations with partner organisations to deliver University awards, within a defined framework. Additional considerations apply when approving a collaborative programme.
Committees of the University
The Secretariat (via its Governance Support and Corporate Affairs teams) is responsible for servicing several of the University's key governing and operational committees.
Concurrent registrations for research degree candidates
Candidates for research degrees are not normally permitted to register concurrently for two programmes of study at this or another Higher Education Institution.
We do not wish to prevent those with criminal records from benefitting from higher education. This has to be balanced with providing a safe environment in which to work and study.
The University needs to process certain information about its employees, students and other individuals. In so doing, the University must comply with the Data Protection Act 1998.
Declarations of Academic integrity
All students are expected to uphold standards of integrity in their work. The declaration of academic integrity is signed at registration and with all submitted course work.
Digital strategy for student education
This strategy document sets out the University's expectations for the provision of digital technologies and services for taught students aimed at enhancing the quality of the student experience.
Dignity and mutual respect
This policy explains the expected behaviour at the University. It tells you what to do if you feel you are being bullied, harassed or victimised, or if you witness any inappropriate behaviour.
Directors of Student Education handbook
The Handbook for Directors of Student Education provides an additional source of information for Directors of Student Education including an overview of the quality assurance requirements for each academic year.
Disabled postgraduate research students: guide for examiners
Postgraduate research students with a disability may have particular needs in relation to the viva process.
Disagreement between research degree examiners
In the exceptional situation when the team examining a research degree cannot reach agreement on the outcome, a procedure has been agreed for resolving the issue.
Distance learning (taught students)
There are some additional considerations for distance learning provision during both programme approval and ongoing review stages. These are described in this policy.
Engaging in research
As early career researchers, postgraduate research students need to consider good research practice and should work within University research policies.
Equality and inclusion
Inclusiveness is one of the core University values. This framework explains how we will incorporate inclusiveness throughout our cultures, business and day-to-day organisational practice.
Ethesis preparation, copyright and publication (research students)
The University aims to make as many successful doctoral theses as possible available online. Following award of the degree, electronic versions of the thesis can be accessed on White Rose Etheses Online and the British Librarys EThOS service.
Examination assistants operational guide (taught students)
The University employs a variety of people to assist in exams including amenuenses, typists, readers and prompters. This guide explains their roles.
Examination scripts - availability to candidates
Scripts cannot be returned to candidates following an exam, but candidates may receive feedback on their performance if they wish.
Examinations sub-offices operational guide
During exam periods, a number of sub-offices are set up across the campus. The guide explains the role of those working within the sub-offices and provides them with practical advice.
Examiners and independent chairs - criteria for appointment (research students)
The preferred level of experience for a research degree examiner is either experience of supporting a doctoral candidate through to successful completion or previous examination experience.
Exclusion from assessment (taught students)
In cases where a student habitually fails to attend teaching, and the Unsatisfactory Students Procedure has been followed, sometimes it is appropriate to exclude the student from assessment.
External examiner briefings (research students)
This document guides members of staff providing briefings to external examiners who are undertaking their first UK postgraduate research examination.
External examiner handbook (taught students)
This handbook gives external examiners information about University policies and procedures, the appointment and duties of external examiners and how the University considers their reports.
When an applicant has an undecided fee status, they will need to provide additional information and evidence to resolve this. They may need to complete a fees assessment form and return it to the relevant office for consideration.
Fitness to practice
This relates to students registered on programmes leading to award by relevant statutory bodies in medicine, dentistry, midwifery, nursing, radiography, other healthcare professions and teaching.
General University Disciplinary Regulations
Disciplinary regulations apply to all students - undergraduate and postgraduate, other than those who are also members of staff
Ill health exclusion
Where a school has serious concerns over a student's health, they can request that the student be declared medically unfit to continue their programme of study.
Integrated PhD-masters new programme approval
Integrated degrees have to be considered by both taught student education and graduate school committees before approval by Graduate Board.
Intellectual property rights
Intellectual property is defined as "knowledge and its creative application". The University treats staff and students equally in relation to intellectual property rights.
Invigilation operational guide (taught students)
The guide provides all the information an exam invigilator will need to know to support them in their role.
Joint honours definition (taught students)
A joint honours programme is an interdisciplinary programme where students combine two different subjects in approximately equal proportions in line with the University definition of joint honours.
Joint honours programme approval
Schools have overall academic responsibility for all programmes they parent. For joint honours programmes, this includes responsibility for programme amendments, in liaison with co-teaching departments.
Joint PhD degrees
Joint awards involve a collaboration with another degree awarding institution leading to the award of a single qualification.
Language attainment guidelines for study or work abroad
Students studying or working abroad as part of their programme need to have a level of competence in the language in which they will be working. Guidelines are provided for schools.
Major programme amendment
Following the request of the Taught Student Education Board the Quality Assurance Team has revisited the definition of major programme amendments to ensure that only those proposals presenting substantial changes to existing programmes are classified as such.
Malpractice in assessments
Some practices may not fall under the strict definition of cheating or plagiarism, yet may undermine the integrity of the University's academic assessments.
Misconduct in academic research
The University is committed to maintaining the integrity of academic research and regards it as fundamental that the conduct of research and the dissemination of the results of research are truthful and fair.
Mitigating circumstances letters and letters of attendance at counselling
The Student Counselling team may provide letters of support for students claiming mitigating circumstances, or letters confirming attendance for counselling.
The standard format for module codes, particularly relating to M level modules, was defined by Learning and Teaching Board in 2005 and is explained in this document.
Muslim prayer room
The Green Room is the designated campus prayer room, washroom and common room available to all Muslim students and staff.
Open Educational Resources (taught students)
This document sets out the Universitys position and guidance on the use and publication of Open Educational Resources within educational situations at the University.
Oral examinations (research degrees)
Before a student's viva, the internal examiner should ensure logistic arrangements are in place to make all parties comfortable and to minimise distractions to the examination.
Ordinances define the qualifications the University awards and the associated regulations. They form part of the University Constitution.
Parents or carers
The policy describes the University's approach to supporting students who care for children or dependent adults.
Part time research degrees for Leeds staff
Members of University Staff may apply to be accepted as candidates for research degrees on a part-time basis only, subject to satisfying the entry requirements.
Peer monitoring policy
This paper encourages schools to consider introducing such schemes at School-level to support students induction and transition through various stages and levels of their studies.
In cases of cheating and plagiarism it is important that any penalties applied are appropriate and proportionate.
Personal tutorials offered by academic staff in schools are an integral part of the pastoral and academic support for all students on taught programmes.
PhD by published work
Members of staff have previously been able to apply for the degree of PhD by published work. This arrangement will be withdrawn from session 2014/15.
Placement and study abroad - student support
Students on placements or studying abroad continue to be Leeds students and we continue to provide support to them. Some aspects of support may differ from that provided in Leeds.
Placement Leaders Handbook
The Sub Group for Placement and Internships has developed a guide to support you in your role as a Placement Leader, Placement Year Academic Tutor or Placement Administrator.
Plagiarism in research work
The University has agreed ways in which suspected plagiarism should be investigated in research degree work with guidance depending on the point at which possible plagiarism is identified.
Postgraduate research students engaged in teaching
This code of practice applies to postgraduate research students registered at the University of Leeds who are engaged in teaching at the University and paid on an hourly rate.
Pregnant students and students with very young children
This policy describes the University's approach to supporting students who are pregnant, adopting or have very young children. It provides guidance to students and staff who may advise their students.
Programme title changes (taught students)
Titles of programmes on which students have already been accepted or are currently registered can only be changed if this is unavoidable. A change in programme title affects the validity of student visas for students outside the EEA.
Programmes with related titles (taught students)
Where a proposed programme title might be associated with the provision of another school, this consultation process should be followed.
Proof-reading (taught components)
This policy, intended for the guidance of students and academic staff, relates to the proof-reading of any text to be submitted as part of academic course work, including dissertations.
Rearranging scheduled teaching
Teaching should only be rearranged where unavoidable. Taught Student Education Board has outlined how changes should be made and communicated to students.
Each school is required to select a single referencing style for use by all their taught students. Schools that have adopted the Harvard or Numeric referencing styles are required to use the standardised Leeds version.
Referred students (postgraduate research)
A decision to "refer" a thesis normally means that the thesis is potentially of a standard to be awarded a degree but some alterations or improvements need to be made within a specified time period.
Referred students (taught)
Students can be 'referred' if they have seriously or repeatedly failed examinations. In some instances it is possible for a student to be excluded from the University without previous warning.
Registration walkthrough 2016-17
Guide for staff to give a step-by-step walkthrough of the registration system.
Regulations, codes, policies and procedures for postgraduate researchers
Key regulations, learning outcomes, procedure and policy documents that apply to research students at Leeds, mentioned in the Research Student Handbook and Guide for Research Degree Supervisors.
Our institutional timetable is set to accommodate religious observance where possible. Sometimes issues feel or become more complex at an individual school or service level.
Reporting criminal offences
If a student is arrested by the police for a criminal offence at any time during their academic career at the University, they are required to report it immediately to the Head of Student Complaints and Appeals.
Research degree candidatures code of practice
This Code sets out a framework of shared responsibilities between the University, supervisors and candidates with the aim of delivering successful research degree programmes and to inspire all our research students to develop their full potential.
Research degree examiners: additional information
Additional, programme-specific information is provided to support research degree examiners.
Research degree supervision eligibility
The Graduate Board provides criteria for appointing research degree supervisors.
Research degree supervisors
This guide provides information for supervisors to enable them to provide the appropriate level of support to their research students.
Research excellence in doctoral research submissions
Where examiners identify research excellence in doctoral research degree submissions, as defined by the policy, this can be formally recognised by the Examinations Group.
Research students enrolling on taught modules
Postgraduate researchers can participate in taught modules, either with formal enrolment and assessment, or by attending part or all of the module without undergoing assessment,in addition to the research if they are useful for training and are approved by their supervisor(s).
Risk assessment of fieldwork
Fieldwork is an essential part of University teaching and research, enabling and inspiring many staff and students academic and personal development.
Rules for Award (taught students)
The Rules for Award summarise the main requirements of the Curricular Ordinances and Regulations, and how they are applied in practice.
The University and its staff, students and partners need to take responsible ownership for data, meet relevant legal requirements, and ensure the confidentiality, integrity and availability of data.
Solely or jointly authored papers within a thesis submission (research students)
Postgraduate research students are encouraged to publish their work and disseminate their results before or after thesis submission. There are considerations about how previously published work should be included in the thesis.
Special Cases Committee
The Special Cases Committee takes decisions relating to student progression in cases which fall outside the normal institutional regulations.
Students who have concerns or complaints about their academic provision, student experience or how they feel they are being treated should follow the student complaints procedure.
Student mental health
The student mental health policy provides a practical framework relating to student mental health issues for students, potential students and staff supporting students.
Student Staff Forums
Student Staff Forums are the primary means by which the student body within a school is consulted on issues relating to the development of the School and, in particular, its taught provision.
Supplementary material within a thesis submission
In exceptional circumstances where it may be important for examiners to have access to supporting information, postgraduate research students may submit a CD of supplementary material alongside their thesis submission.
Suspensions and extensions of study for postgraduate research students
Where circumstances or events occur which adversely impact on a research student's progress, the University may grant a period of suspension or extension of study. This may also happen during the referral period.
Taught postgraduate deferrals
This procedure is used when an applicant for a taught postgraduate programme requests to defer their offer.
Taught postgraduate tuition fee deposits
Taught postgraduate applicants who need a Tier 4 visa to study in the UK are required to pay the University a tuition fee deposit of £1,500.
Teaching Enhancement Scheme
The Teaching Enhancement Scheme provides a flexible framework in which staff involved in teaching can enhance their teaching quality.
Thesis in a language other than English (research students)
Research degree candidates within the School of Languages, Cultures and Societies may be granted permission to submit theses in a language other than English.
The thesis titles document describes considerations when designing a thesis title for different research degrees and the process for getting agreement to a change of thesis title.
Timetabling and central space management
The policy sets out the University's approach to constructing the teaching timetable, booking rooms and teaching space facilities and support.
University computer systems (UCS) disciplinary regulations
Students' use of the University's computer systems are subject to specific regulations on discipline.
University residences disciplinary regulations
Students living in University accommodation are subject to specific regulations governing discipline and behaviour.
Unsatisfactory academic progress procedure (research students)
This procedure applies to postgraduate research students only and will be instigated when the supervisor(s) has concerns about the student's academic progress.
Unsatisfactory students procedure (taught students)
The procedure is applied to all taught students whose work, attendance or progress is unsatisfactory under the general academic regulations.
Video conferencing or Skype (or equivalent) for a viva (research students)
In exceptional and unforeseen circumstances the Examinations Group may give consideration to the use of video streaming technology for the oral examination in emergency circumstances in accordance with the requirements set out in the policy.