Room hire

Central teaching rooms can be booked for conferences and other events at a cost that depends on how they are booked and who will be using them.

Rooms booked outside standard opening hours may also attract an additional portering charge.

Examples of rooms and hire charges

Room

A

Cost of internal booking made through Conferences and Events team

B

Cost of external booking made through Conferences and Events team

Cost of internal booking made by a school on behalf of an external organisation or for conferences via the Timetabling team

Conference Auditorium 1 (G.03)

£850

£1,900

£620

Conference Auditorium 2 (G.01)

£495

£1,100

£360

Business School Maurice Keyworth SR (1.03)

£130

 £295

£95

Business School Maurice Keyworth SR (1.04)

£130

£295

£95

Business School Maurice Keyworth SR (1.05)

£130

£295

£95

Business School Maurice Keyworth SR (1.06)

£130

£295

£95

Business School Maurice Keyworth SR (1.09)

£130

£265

£85

Business School Maurice Keyworth SR (1.15)

£130

£295

£95

Business School Maurice Keyworth SR (1.24)

£105

£185

£75

Business School Maurice Keyworth SR (1.31)

£130

£295

£95

Business School Maurice Keyworth SR (1.32)

£130

£295

£85

Business School Maurice Keyworth SR (1.33)

£130

£295

£85

Business School Maurice Keyworth SR (G.31)

£140

£320

£115

Business School Western LT (G.01)

£360

£820

£270

Business School Maurice Keyworth LT (G.02)

£360

£820

£215

Michael Sadler Rupert Beckett LT (LG.X04)

£540

£1,225

£390

Michael Sadler SR (LG.19)

£155

£350

£115

Michael Sadler SR (LG.17)

£105

£185

£75

Michael Sadler SR (LG.16)

£105

£185

£60

Michael Sadler SR (LG.15)

£120

£285

£85

Michael Sadler SR (LG.10)

£155

£285

£115

Roger Stevens Lecture Theatres 1-16

£140

£320

£100

Roger Stevens Lecture Theatres 17 and 25

£295

£660

£215

Roger Stevens Lecture Theatres 18, 19, 23 and 24

£215

£490

£150

Roger Stevens Lecture Theatre 20

£370

£850

£270

Roger Stevens Lecture Theatre 22

£465

£1,060

£340

Parkinson SR (1.08)

£140

£320

£100

Parkinson SR (B.08)

£105

£230

£75

Parkinson SR (B.09)

£105

£230

£75

Parkinson SR (B.10)

£105

£185

£75

Parkinson SR (B.11)

£105

£185

£75

Parkinson SR (B.22)

£105

£185

£75

Parkinson SR (B.28)

£105

£185

£70

Emmanuel Centre Seminar Rooms 1, 3, 6 and 9

£105

£230

£75

Emmanuel Centre Seminar Rooms 4 and 5

£105

£230

£70

Emmanuel Centre Seminar Rooms 2, 7, 10 and 11

£130

£295

£95

Emmanuel Centre Seminar Room 8

£95

£210

£70

Liberty (Moot Court) LT (1.28)

£250

£500

£100

Liberty SR (1.08)

£125

£285

£75

Liberty SR (1.09)

£125

£285

£75

Liberty SR (1.11)

£125

£285

£75

Liberty SR (1.12)

£125

£285

£75

Liberty SR (1.13)

£125

£285

£75

Liberty SR (1.14)

£125

£285

£75





Services included in the price

Columns A and B:

  • Full day’s hire of the room (9am-5pm)
  • Entering the booking onto the corporate system
  • Preparing an event schedule
  • Acting as a “one stop shop” for booking and coordinating any additional services
  • Ensuring the room is cleaned and prepared for the event, including setting up the room in the required layout
  • Ensuring all AV is booked and in working order
  • Arranging appropriate temporary signage where required
  • Availability of a member of the Conference team to meet the organiser at the beginning of the event and to be contactable throughout the event
  • Ensuring the room is secured, if appropriate, during breaks
  • Coordinating the timely delivery of catering services.

 Column C:

  • Full day’s hire of the room (9am-5pm)
  • Entering the booking onto the corporate system
  • Notifying the porters about the activity
  • Room costs including utilities, maintenance, etc.

Rooms can also be hired out by the hour at these rates (pro rata).

Portering charges

Some University buildings are always open at evenings and weekends and there is no charge for using these rooms for internal University activities.

You may be able to use a room in a building that is not open as standard if there is a porter available to cover the overtime. The charges for this are:

  • Monday to Saturday: £22.50 per hour
  • Sunday: £30.00 per hour.
  • Monday to Friday, after 6pm, Baines Wing and Michael Sadler: £15.00 per hour  

Contact us for further advice. In the evening, charges apply from building closing time to the end time of the activity plus 30 minutes’ lock-up time.

Room setup

If you require a special room setup, porters may be available to help. Contact Facilities Support Services for advice. 

The above charges are for internal customers only. The Conferences and Events team deal with all external events (except those of the Student Union and the Institute of Cervantes).

Contact the Conferences and Events team for prices for external events.