Thesis submission

There are key dates and events to keep in mind while supporting research degree candidates through the thesis submission process both in the lead up to submission and while submitting the thesis.

Preparing for submission

All candidates should aim to submit their thesis within the standard period of study for their programme. The thesis must be submitted for examination by no later than the end of their maximum period of study. Candidates and supervisors can view this date in the Postgraduate Development Record. 

At least four months before the candidate intends to submit their thesis, candidates and supervisors should start thinking about the examination entry process and identifying appropriate examiners for the thesis. Postgraduate Research and Operations needs to receive an examination entry form at least three months before the thesis is submitted. You can find further information about the examination entry process and appointment of examiners.

Thesis format regulations

The University has very specific requirements for the format and presentation of the thesis. The Guide to the thesis examination process for research degree candidates includes detailed information on the University requirements for the format and presentation of the thesis and the examination process including: 

  • entering for examination and completing the examination entry form
  • the content and layout of the thesis (including paper, font size, margins, pagination, referencing styles, illustrative materials, abbreviations)
  • the presentation of the title page (PDF) and the Intellectual Property Rights (IPR) and copyright statements which must be included in the thesis
  • thesis length requirements, and what to do if there is a need to exceed them
  • including work from any solely or jointly-authored publications in the thesis
  • including a CD of supplementary material within the thesis
  • binding requirements for both soft and hard bound theses
  • advice on what to expect before, during and after the viva
  • advice on eThesis preparation and presentation
  • advice on the presentation of a practice-led submission.

The University has approved an alternative format of thesis submission, which includes published material, for PGRs in the Faculties of Environment or Engineering only. PGRs and Supervisors should refer to the Faculty Protocol for further advice. This model of submission is currently only available to PGRs registered in the Faculties of Environment and Engineering. PGRs in these Faculties who wish to consider this route to submission are advised to discuss this with their Supervisory team in the first instance. This model of thesis can only be submitted where the supervisory team supports this format and is satisfied it is appropriate and meets the protocol in place for that Faculty. Please see the Faculty protocol for further advice.

It is recognised that this alternative style of doctoral thesis is not appropriate in all disciplines and that, in some cases and subject areas, the traditional, chapter style of thesis will remain the expected format for the thesis. In all other cases, any published material may be used to form a chapter of a thesis but must be rewritten and integrated within the thesis as a whole – in accordance with the policy on the use of solely or jointly-authored publications

Submitting the thesis

Candidates should take the required number of copies of the thesis in the specified format and binding to the Student Services Centre counter where they will be asked to sign a statement of academic integrity form.

Dispatch of the thesis to the examiners

Postgraduate Research and Operations checks the format of the thesis and dispatches it to the examiners (usually within two working days if the examination entry form has been approved by the Examinations Group). The internal examiner is then responsible for making the arrangements for the viva.