Temporary disability or illness can have an impact on how students are able to access learning, and they may need extra support or advice when taking exams. Find out about mitigating circumstances and who to contact.
Students with a temporary incapacity
If students are unwell or are experiencing a short-term disability during an exam period and require modified arrangements, the school needs to be notified as soon as possible. If they can't complete their University exams for temporary health or access reasons, staff must advise the relevant school and the Exams Team immediately (except in the case of absence from an exam or illness during an exam). A designated room will be available for approved candidates to sit exams.
Approval is reached through a departmental recommendation to the University Examinations Officer. The Exams Team will advise approved candidates of the arrangements and procedures prior to the exam period.
Where a students incapacity is of a temporary nature, the personal tutor or departmental examinations officer should obtain supporting evidence of the condition and its impact on assessment. If modifications to the standard examination/assessment process are necessary, the personal tutor or departmental examinations officer should make recommendations to the Exams Team, in consultation with the individual student and the external examiners.
What do students need to do?
Once students have notified us of a disability, they can review their special exam arrangements via Minerva (log into Student Services, click on the Examinations tab, then select Examination arrangements).
Students should be advised to check their school's individual mitigating circumstances policy, including deadlines for each semester and where to submit the claim.
If they are absent from an exam or believe that their performance in an exam or assessment has been affected by illness or other adverse circumstances, a written explanation must be provided to their parent/teaching school(s) within five working days of the exam. In the case of illness, this must be accompanied by a full medical certificate from a doctor.
Students must submit written evidence in advance of the meeting where their results are to be considered. It's their responsibility to find out the date of this meeting - and can consult the school/departmental office. Evidence supplied after the meeting can't be taken into consideration.
Individual schools will deal with any claims, so students should seek guidance from them about what constitutes mitigating circumstances and how to complete a request.
Find out more about mitigating circumstances.